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Administrative Assistant

Lazy Mountain Bible Church

Job Type

Full Time

Ministry

Aministration

About the Role

Summary:

The Administrative Assistant provides secretarial services to the ministry staff, Mission’s Committee and other ministries as approved by the Executive Pastor, serves as the church receptionist and coordinates the over-all functions of the office staff. The Administrative Assistant also oversees the financial activities of the church.


Relationship:

· The Administrative Assistant is accountable to the Executive Pastor.

· The Administrative Assistant is accountable to the church Treasure and/or Audit Committee and the Executive Pastor concerning the financial activities of the church.


Secretarial Responsibilities:

· Greet visitors to the church office.

· Answer and direct phone calls and email to the appropriate staff member.

· Typing and printing for office staff as requested which includes but not limited to: letters, reports, fliers.

· Preparing, printing and publishing to the LMBC website the weekly Communicator.

· Maintain, update and print welcome materials, Photo Directories, and Church Membership Lists as needed.

· Maintains master church calendars as needed.

· Oversees the scheduling of building use and other resources.

· Communicates weekly by email with staff a building use schedule.

· Serves as the admin on both the Facebook group and Facebook page.

· Oversees the email prayer chain.

· Schedules routine maintenance and repairs of office equipment with Valley Business Machines.

· Prepare, compile and print annual reports.

· Schedule and coordinate with outside contractors and vendors.

· Other duties as assigned.


Financial Responsibilities:

· Prepare and make deposits of all money to the church.

· Oversee and maintain the online giving.

· Accounts payable for LMBC.

· Process and distribute payroll and payroll taxes for LMBC.

· Prepare, compile and print monthly and annual reports.

· Prepare and distribute donation reports annually.

· Maintain and reconcile LMBC checking and/or savings accounts.

· Provide financial reports and communicate regularly with the treasure and audit committee.


Qualifications:

· Formal training in accounting/bookkeeping (college level or like experience preferred).

· Ability to focus on multiple tasks simultaneously.

· Ability to maintain good rapport with church members, staff, volunteers and contacts in

the community.

· Keep confidentiality and operate with a spirit of truth and love.

· Must keep regular office hours.

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